Disclosure: Some of the links in this post may be "affiliate links." This means if you click on the link and purchase an item, I will receive a small affiliate commission, at no extra cost to you. Regardless, I only recommend products or services I use personally and believe will add value to my readers.
It’s time to furnish your new office space. Whilst most of us would love to shell out on ergonomic chairs, touchscreen computers and the best coffee machine on the market, this isn’t always possible on a tight budget. Getting good quality equipment is important, but this equipment needn’t cost a fortune.
Here are just a few ways to save money setting up your new office.
When shopping for furniture such as desks and chairs, it’s worth opting second-hand to save money. Businesses that have shut down may flog equipment on sites like Craigslist for cheap. Some of this equipment can be in mint condition.
If you are buying brand new, consider flat-pack furniture options. Buying local will also save you money on delivery charges.
Hire and borrow equipment
You may be able to find an equipment finance company that you can hire or loan computers off of. Such companies may be able to offer top quality equipment.
Buying it may be too expensive, but renting or loaning it could allow you pay for it in small affordable installments.
Know when to share
If you’re not expecting calls every five minutes, you may not need a phone on every desk. Having a few communal phones for your employees to answer could save money. You may even be able to share desks rather than having a desk for each person. Obviously, you don’t want people fighting over equipment and desk space so be sensible.
Many businesses don’t need to use paper nowadays. Many files, forms, and contracts can be shared electronically. There are even apps for scanning documents and signing contracts electronically. By going paperless, you’ll save having to buy printers and filing cabinets, not to mention supplies such as printer ink and paper.
Don’t forget security and health & safety features
When furnishing your office, don’t forget various security and health & safety features. Burglar alarm systems can be expensive, but it’s not worth taking the risk and forgoing them. Security equipment such as CCTV cameras can often be leased off security companies to save money.
Similarly, don’t skimp on items such as first aid kits and fire extinguishers. Having these items are required by law if you’ve got employees and you could get sued or fined for not having them.
Energy-efficient equipment may cost more to purchase but could save you a lot of money in the long run. This is something to weigh up with many types of machinery that could use up a lot of power if they are in constant use.
In your office kitchen, an energy-efficient refrigerator or kettle could be advantageous. Also, consider economical lighting methods. Standard bulbs will cause you to rack up a large electricity bill, whilst LED and halogen bulbs will use up less energy.